Vaccination Policy

Vaccination Policy: Create a Verified Workplace Vaccination Policy

A verified vaccination policy sets out an organisation's approach to vaccination for its staff. It covers any vaccinations required for particular roles, those that are encouraged, who pays, time off, exemptions and alternatives, proof of vaccination and how health information is kept confidential. Robot Lawyer drafts the policy from your answers, for the law of the country or state you choose. On the Verified plan, a legal professional checks it before you adopt it.

CONTENTS

What Is a Vaccination Policy?

A vaccination policy explains clearly and fairly what the organisation expects and offers. It helps protect staff and the people they work with, while respecting individual choice, privacy and the law on discrimination and health data.

When Do You Need One?

• Health and care settings
  Where staff may be exposed to infection or work with vulnerable people.
• Travel and specialist roles
  Staff travelling abroad or working with specific risks.
• Any workplace
  Encouraging flu or other vaccinations as part of staff wellbeing.

What's Included in Your Policy?

• Required vaccinations
  Any vaccinations required for specific roles, and why.
• Recommended vaccinations
  Vaccinations the organisation encourages, on a voluntary basis.
• Costs and time off
  What the organisation pays for and time off to be vaccinated.
• Exemptions and alternatives
  How people who can't or choose not to be vaccinated are supported.
• Proof and confidentiality
  What proof is needed, if any, and how health data is protected.
• Non-compliance
  What happens if the policy isn't followed.

Vaccination at Work (UK Only)

In the UK, employers can't force anyone to be vaccinated. Requiring vaccination for a role must be justified by a genuine risk assessment, and you must consider alternatives and avoid discrimination under the Equality Act 2010, for example on grounds of disability, pregnancy or religion or belief. Vaccination status is health data, a special category under the UK GDPR, so collect only what you need and keep it secure.

How It Works on Robot Lawyer

1. Answer the questions
   Tell us about your organisation, the vaccinations and the support you offer.
2. Generate your policy
   We draft a clear, complete vaccination policy.
3. Get it verified
   On the Verified plan, a qualified legal professional checks the policy within 24 hours and makes amendments where needed. See how our documents are verified.
4. Share it
   Consult staff where appropriate, then share the policy with everyone it covers.

Vaccination Policy FAQs

Can an employer require staff to be vaccinated?

Not by force. An employer may make vaccination a requirement for some roles where there is a strong, justified reason, but it must consider alternatives and exemptions.

Can I ask employees if they are vaccinated?

You can ask where there is a clear reason, but the information is sensitive health data. Ask only for what you need and keep it confidential.

Should staff get time off to be vaccinated?

Many employers give paid time off for vaccinations the organisation requires or encourages. Your policy sets this out.

Create a Verified Vaccination Policy

Set a clear, fair approach to vaccination. Related documents: Return to Work Risk Assessment, Sickness Policy, Data Protection Policy and Hybrid Working Policy.