Invoice

Invoice: Create a Verified Invoice for Your Business

A verified invoice is a formal request for payment for goods or services you have supplied. It lists what you provided, the price of each item, any tax, the total due, the payment deadline and how to pay. Robot Lawyer drafts the invoice from your answers, for the country you trade in. On the Verified plan, a legal professional checks it before you send it.

CONTENTS

What Is an Invoice?

An invoice is the document that turns completed work or delivered goods into a payment due. A clear, complete invoice gets paid faster, avoids queries and gives you a proper record for your accounts and tax.

When Do You Need One?

• After delivering work
  Freelancers, consultants, tradespeople and agencies billing for their services.
• Selling goods
  Businesses supplying products to customers or other businesses.
• Ongoing arrangements
  Monthly retainers, instalments or milestone payments.

What's Included in Your Invoice?

• Your details and your customer's
  Names, addresses and contact details.
• Invoice number and date
  A unique number and the date of issue, for your records.
• Line items
  Each item or service, with quantity, price and line total.
• Tax and totals
  VAT or sales tax where it applies, and the total due.
• Payment terms
  The due date. If you don't choose one, payment is due within 30 days.
• How to pay
  Your payment method and bank details, with the invoice number as the reference.

VAT Invoices and Late Payment (UK Only)

If you are VAT-registered in the UK, a VAT invoice must show your VAT registration number, the tax point, the rate and the amount of VAT. For business customers, the Late Payment of Commercial Debts (Interest) Act 1998 lets you claim statutory interest and a fixed sum for late payment, unless your contract says otherwise.

How It Works on Robot Lawyer

1. Answer the questions
   Tell us your details, your customer's, what you supplied and how you want to be paid.
2. Generate your invoice
   We produce a clear invoice with line items and totals.
3. Get it verified
   On the Verified plan, a qualified legal professional checks the invoice within 24 hours and makes amendments where needed. See how our documents are verified.
4. Send it
   Send it to your customer and keep a copy for your records.

Invoice FAQs

What must an invoice include?

At least your details, your customer's, a unique invoice number, the date, a description of what was supplied, the amount due and the payment terms. VAT-registered businesses must include extra VAT details.

What payment terms should I use?

Thirty days is common for business customers. You can choose a shorter period, such as 7 or 14 days, or payment on receipt.

What can I do if an invoice isn't paid?

Send a reminder first. If it still isn't paid, a Demand Letter or a Letter Before Legal Action is the usual next step.

Create a Verified Invoice

Get paid on time with a clear, professional invoice. Related documents: Order Form, Service Agreement, Freelance Services Agreement and Demand Letter.