AI Policy

AI Policy: Create a Verified Artificial Intelligence Use Policy

A verified AI policy sets out how an organisation and its people may use artificial intelligence, including generative AI tools. It covers which tools are approved, what data may be used with them, human oversight of AI outputs and decisions, transparency, incident response, training and the impact on staff. Robot Lawyer drafts the policy from your answers, for the law of the country or state you choose. On the Verified plan, a legal professional checks it before you adopt it.

CONTENTS

What Is an AI Policy?

AI tools can save time, but they also bring risks: confidential or personal data shared with third parties, inaccurate outputs, bias and unclear accountability. An AI policy gives staff clear rules, so the organisation gets the benefits while managing the risks.

When Do You Need One?

• Staff using AI tools
  Chatbots, writing assistants, coding tools and image generators.
• AI in your products or decisions
  Using AI in recruitment, customer service or other decisions about people.
• Clients and regulators asking
  Showing that you use AI responsibly.

What's Included in Your Policy?

• Scope and approved tools
  Who the policy covers and which AI tools may be used.
• Data and confidentiality
  What information must never be entered into AI tools.
• Human oversight
  Review of AI outputs, and how a person can step in.
• Transparency and fairness
  Telling people when AI is used and checking for bias.
• Incident response
  How to report and handle AI-related problems.
• Workforce and training
  How AI may affect roles, and the training and support offered.

AI and the Law (UK Only)

The UK has no single AI law. Instead, existing laws apply, including the UK GDPR and the Data Protection Act 2018 (with rules on automated decisions about people), the Equality Act 2010 and sector regulators' guidance. If you offer AI systems or their outputs in the EU, the EU AI Act may also apply.

How It Works on Robot Lawyer

1. Answer the questions
   Tell us about your organisation and how you use or plan to use AI.
2. Generate your policy
   We draft a clear, practical AI policy.
3. Get it verified
   On the Verified plan, a qualified legal professional checks the policy within 24 hours and makes amendments where needed. See how our documents are verified.
4. Roll it out
   Share it with staff, train them and review it regularly.

AI Policy FAQs

Do small businesses need an AI policy?

If your staff use AI tools at work, yes. Even a short policy reduces the risk of confidential or personal data being shared by mistake.

Can staff put customer data into AI tools?

Only if the tool has been approved for that use and data protection law allows it. Most policies ban entering personal or confidential data into public AI tools.

How often should we review our AI policy?

At least once a year, and whenever you adopt a new AI tool or the law changes.

Create a Verified AI Policy

Use AI safely and responsibly. Related documents: Data Protection Policy, Information Security Policy, Acceptable Use Policy and Social Media Policy.